Using the Financial Dashboard

The Financial Dashboard provides a real-time overview of your business's financial health in a single screen. It consolidates key metrics from your chart of accounts, bills, invoices, and transactions into six easy-to-read panels. This requires the FIN_VIEW_REPORTS permission.

Opening the Financial Dashboard

Navigate to Business > Financial Dashboard from the main menu. The the Financial Dashboard form opens within the main application window inside the main application.

Dashboard Layout

The dashboard is organized into six panels, each focusing on a different financial area. All panels load automatically when the form opens and can be refreshed at any time using the Refresh button in the toolbar.

1. Cash Position

The Cash Position panel shows the total balance across all Cash and Bank accounts within the Assets class. This gives you an instant view of your available liquid funds.

• Positive balance is displayed in green, indicating healthy cash reserves
• Negative balance is displayed in red, indicating an overdrawn position

The amount reflects the current balance of every account classified under Cash or Bank account types, summed together. If you have multiple bank accounts and petty cash funds, they are all included in this total.

2. AP Summary (Accounts Payable)

The Accounts Payable Summary panel shows three key figures related to money you owe:

• Outstanding — The total amount of all unpaid bills across all vendors
• Overdue — The portion of outstanding bills where the due date has already passed, displayed in red to draw attention
• Due This Week — Bills that are due within the next seven days, helping you plan upcoming payments

This panel helps you stay on top of vendor payments and avoid late fees or strained vendor relationships.

3. AR Summary (Accounts Receivable)

The Accounts Receivable Summary panel mirrors the AP panel but focuses on money owed to you:

• Outstanding — The total amount of all unpaid customer invoices
• Overdue — Invoices where the due date has passed, displayed in red
• Due This Week — Invoices due within the next seven days

Monitoring this panel helps you identify collection issues early and maintain healthy cash flow.

4. P&L Snapshot (Profit and Loss)

The Profit and Loss Snapshot provides a high-level summary for the current accounting period:

• Revenue — Total income earned during the period
• Expenses — Total costs and expenses incurred during the period
• Net Income — Revenue minus Expenses

Net Income is displayed in green when positive (profit) and red when negative (loss). This panel gives you an at-a-glance understanding of whether the business is currently profitable.

5. Recent Transactions

The Recent Transactions panel displays a grid showing the 10 most recent transactions recorded in the system. Each row shows:

This grid provides a quick activity feed so you can see what has been recorded recently without opening the full transaction list.

6. Bill Alerts

The Bill Alerts panel highlights bills that need immediate attention:

• Overdue Bills — Count of bills past their due date, displayed in red
• Due Today — Count of bills due on the current date
• Due This Week — Count of bills due within the next seven days

This panel serves as an early warning system so you never miss a payment deadline.

Location Filtering

If your business operates across multiple locations, use the Location dropdown at the top of the dashboard to filter all six panels by a specific location. When a location is selected, all figures reflect only the data associated with that location. Select “All Locations” to see the combined totals across your entire business.

Refreshing the Dashboard

Click the Refresh button in the toolbar to reload all six panels with the latest data. This is useful if you have been working in other forms (for example, recording transactions or paying bills) and want to see the updated figures without closing and reopening the dashboard.

Color Coding Summary

The dashboard uses consistent color coding throughout:

• Green — Positive values, healthy indicators (positive cash, net income as profit)
• Red — Negative values, items needing attention (negative cash, overdue amounts, net loss)

Tips

• Check the dashboard daily — Make it part of your morning routine to review the Financial Dashboard before starting other work
• Watch the Bill Alerts — The overdue and due-today counts help you prioritize which bills to pay first
• Compare periods — Use the P&L Snapshot to track whether your profitability is improving over time by noting the figures at the start and end of each period
• Use location filtering — If you manage multiple locations, compare their financial performance by switching between locations in the dropdown