Printing Bills
AccuArk allows you to print bills directly from the bill form for physical record-keeping, filing, or mailing to vendors for confirmation. This guide covers how to print a bill and what the printed output includes.
How to Print a Bill
To print a bill:
- Open the bill from the Bills Browser by double-clicking it
- Click the Print button on the bill form toolbar
- The print dialog opens, allowing you to select a printer and adjust settings
- Click Print to send the bill to your printer
The Print button is available to any user who can view the bill (FIN_VIEW_BILLS permission). No additional permission is needed for printing.
Print Preview
Before printing, you can review the print preview to verify that the bill information looks correct. The preview shows the bill exactly as it will appear on paper, including all header information, financial details, and payment history.
If something looks incorrect in the preview, cancel the print, make changes to the bill, save, and then try printing again.
Printer Selection
The print dialog allows you to select from any printer installed on your computer. You can also adjust print settings such as:
- Paper size (typically Letter or A4)
- Orientation (Portrait or Landscape)
- Number of copies
- Print quality
The default printer from your Windows settings is pre-selected.
What Gets Printed
The printed bill includes the following information:
Company Information
- Your company name and address from the company settings
- Company logo if configured
Bill Details
- Bill ID number
- Bill date and due date
- Vendor name
- Location name
- Reference number
- Bill status
Financial Summary
- Bill amount
- Returns/credits
- Total payments
- Outstanding balance
Payment History
- A list of all payments recorded against the bill
- Each payment shows the date, amount, method, and reference
Notes
- Any notes entered on the bill form
Use Cases for Printing
Common reasons to print a bill:
- Physical filing — Maintain paper records alongside digital records
- Vendor confirmation — Send a printed copy to the vendor for their records
- Audit documentation — Print bills for external auditor review
- Payment approval — Print a bill for a manager to sign off on before payment
What to Read Next
- Navigating the Bills Browser — Access bills for printing
- Editing and Updating a Bill — Make corrections before printing
- Bills Report — Detailed and Summary Views — Print aggregated reports instead of individual bills