How to Process Employee Salary and Payroll
AccuArk's salary module handles the full payroll cycle from record creation through pay stub printing. To get started, navigate to Employees → Employee Salary from the main menu. You will need the EMP_MANAGE_SALARY permission to access this area.
Creating a Salary Record
Click Add New to open the salary form. Begin by selecting the employee from the dropdown. Next, set the Period Start and Period End dates to define the pay period. The Base Salary field is automatically pulled from the employee's Compensation settings, so you do not need to enter it manually.
If the employee works at multiple locations, select the appropriate Work Location from the location dropdown. This ensures the record is associated with the correct site for multi-location payroll reporting.
Understanding the Calculations
AccuArk computes pay in a straightforward sequence:
- Gross Pay = Base Salary + Overtime + Commission
- Benefits Total is auto-populated from the employee's active benefit assignments. This represents the employee's share of benefit costs for the period.
- Deductions Total is auto-populated from the employee's active deduction assignments, including items such as tax withholdings and retirement contributions.
- Net Pay = Gross Pay - Benefits Total - Deductions Total
All amounts are displayed in USD and update in real time as you modify values.
Line Items
For detailed breakdowns, use the Line Items section at the bottom of the salary form. Line items let you add individual entries such as specific overtime hours, bonuses, or one-time adjustments. Each line item includes a description, type, and amount. These entries roll up into the gross pay or deductions totals depending on their type.
Payment Status Flow
Every salary record follows a three-stage status progression:
- Due — The initial state when the record is created. The due date indicates when payment should be issued.
- Pending — The record is in process, indicating that payment has been initiated but not yet completed.
- Paid — Payment has been fully applied and the balance is zero.
Assign a Due Date when creating the record so the dashboard can flag overdue items.
Printing Pay Stubs
Once a salary record is saved, click the Print button to generate a pay stub using AccuArk's built-in template. The stub includes the employee's name, pay period, gross pay, all deductions and benefits, net pay, and payment status. Pay stubs can be printed directly or saved as a PDF for distribution.