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Inventory Item Complete Field Reference

Inventory & Stock Management

Inventory Item Complete Field Reference

This article is a complete reference for every field on the Inventory Item form, organized by tab. Use this as a quick lookup when you need to understand what a specific field does, what values it accepts, and where it is used.

General Information Tab

Identity Fields

Field	Description	Default	Notes
Item ID	Auto-generated unique identifier for the item	Auto-assigned	Read-only. Displayed at the top of the form. Used for searches, references, and API calls.
Item Type	The fundamental type of the item	Physical	Physical — a tangible product with stock tracking. Service — an intangible service with no stock.
Item Name	The display name of the item	(empty)	Required. This name appears everywhere: POS, invoices, reports, receipts.
SKU	Stock Keeping Unit — an internal code for the item	(empty)	Max 50 characters. Used for searching and organization. The Copy ID button can copy the Item ID here.
Barcode / UPC	The barcode or Universal Product Code for scanning	(empty)	Max 50 characters. Used by barcode scanners at the POS. The Copy UPC button can copy the SKU here.
Model	The manufacturer's model number	(empty)	Max 40 characters. Useful for electronics, appliances, or any products with model designations.
Reference	A general-purpose reference field	(empty)	Use for any additional identifier — internal codes, supplier part numbers, etc.

Classification Fields

Field	Description	Default	Notes
Category	The product category	(none)	Organizes items for browsing and filtering. Categories can be created from the Inventory Browser or the Category Manager. The New button lets you create a category inline.
Item Class	The classification group for shared attributes	(none)	Classes define shared attributes that apply to all items in the class. The New button lets you create a class inline.
Manufacturer	The product manufacturer	(none)	Select from the manufacturers list. Browse opens the manufacturer picker. Clear removes the selection.

Pricing Fields

Field	Description	Default	Notes
Cost	The purchase cost per unit	0.00	Used for profit calculations and WAC tracking. Updated automatically when receiving purchase orders.
Price	The selling price per unit	0.00	The base price charged to customers. Can be overridden by promotional pricing rules.
Markup %	Calculated markup percentage	Auto-calculated	Markup % = ((Price - Cost) / Cost) x 100. Auto-calculates when Cost and Price are entered.
Markup $	Calculated markup in dollars	Auto-calculated	Markup $ = Price - Cost.
Profit %	Calculated profit margin percentage	Auto-calculated	Profit % = ((Price - Cost) / Price) x 100.
Profit $	Calculated profit in dollars	Auto-calculated	Same as Markup $ but shown as profit.

Physical Properties

Field	Description	Default	Notes
Weight	Item weight	0	Decimal value. Units are defined by your business. Hidden for Service items.
Height	Item height	0	Decimal value. Hidden for Service items.
Length	Item length	0	Decimal value. Hidden for Service items.
Width	Item width	0	Decimal value. Hidden for Service items.

Unit of Measure Fields

Field	Description	Default	Notes
Base UOM	The unit used for selling and stock tracking	Each	Examples: Each, Pound, Liter, Foot, Yard.
Purchase UOM	The unit used for purchasing from vendors	(same as Base)	Examples: Case, Box, Pallet, Roll. Only relevant if different from Base UOM.
Conversion Factor	Number of Base UOM units in one Purchase UOM unit	1	Example: If Base = Each and Purchase = Case, a factor of 12 means 1 case = 12 each.

Description and Notes

Field	Description	Default	Notes
Description	Detailed product description	(empty)	Can be printed on invoices if "Print Description on Invoice" is checked. Supports multi-line text.
Notes	Internal notes about the item	(empty)	Not printed on customer-facing documents. For staff reference only.

Behavior Checkboxes

Field	Description	Default	Notes
Display in POS	Show item in the POS item grid and search	Checked	Uncheck to hide from POS (e.g., raw materials, components).
Is Modifier Only	Item can only be sold as an add-on to another item	Unchecked	When checked, hides from POS grid. Only appears as an attribute or sub-item option.
Allow Price Change	Allow cashiers to modify the price at POS	Checked	Uncheck for price-controlled items.
Allow Discount	Allow manual discounts at POS	Checked	Uncheck to prevent manual discounts. Promotional pricing still applies.
Allow Commission	Include item in sales commission calculations	Checked	Uncheck for items that should not count toward commission.
Prompt Note on Sale	Show a note entry dialog when item is added to a sale	Unchecked	Useful for custom orders, personalization, or special instructions.
Print Description on Invoice	Include the description field on printed invoices	Unchecked	When checked, the full description text appears below the item name on invoices.
Track Stock	Enable stock quantity tracking for this item	Checked (Physical)	Automatically unchecked and disabled for Service and Kit items.
Allow Orders Exceeding Stock	Allow selling more than current stock	Checked	Uncheck to prevent overselling. Blocks POS sales when stock is zero or insufficient.
Track Serials	Enable individual serial number tracking	Unchecked	When checked, the Serials tab appears. Each unit must have a unique serial number.
Enabled	Item is active and available for use	Checked	Uncheck to disable/retire the item without deleting it.

Package Configuration

Field	Description	Default	Notes
Is Package	Mark item as a package (Kit or Assembly)	Unchecked	Checking this reveals the Package Type selector and enables the Sub-Items tab.
Package Type	The type of package	Standard	Kit — virtual bundle, no own stock, components deducted at sale. Assembly — pre-built unit, has own stock, components consumed at build time.
Requires Sub-Item Selection	Force customer/cashier to choose sub-item options	Unchecked	When checked, a selection dialog appears when adding the package to a sale.
Allows Attributes	Enable attribute modifiers for this item	Unchecked	Checking this activates the Attributes tab. Attributes must be defined before saving.

Images Tab

Field	Description	Default	Notes
Item Preview Image	The product photo displayed in POS grid and reports	(none)	Supports JPEG, PNG, BMP, GIF. Recommended: square aspect ratio, under 500 KB.

Pricing Tab

Field	Description	Notes
Pricing Rules Grid	List of all promotional pricing rules for this item	Shows Name, Discount Type, Amount, Quantity Range, Dates, Status. Read-only grid — use buttons to add/edit.
Add Promotion	Create a new promotional pricing rule	Opens the promotional pricing form.
Test Promotional Pricing	Simulate pricing with different quantities/dates/customer types	Opens the test dialog.
Promotional Pricing Help	View documentation on pricing rule configuration	Opens the pricing help reference.

Attributes Tab

Field	Description	Notes
Allows Attributes	Enable attributes for this item	Must be checked to use this tab.
Manage Attributes	Open the attribute management dialog	Allows adding, removing, and configuring attributes for the item.
Attributes Grid	List of assigned attributes	Shows attribute name, type, values, required status, price adjustment, and max quantity.

Sub-Items Tab

Field	Description	Notes
Sub-Items Grid	Component list for Kit or Assembly items	Columns: Item Name, Quantity, Price, Group Name, Is Optional, Price Adjustment.
Add Item	Browse and add an existing item as a component	Opens the item picker.
Add New Item	Create a new item and add it as a component	Opens a new Inventory Item form.
Build Stock	Build assembly units from component stock	Only available for Assembly package type. Opens the assembly build dialog.

Taxation Tab

Field	Description	Notes
Tax Mode	How tax is calculated for this item	Tax Free — no tax. Tax by Location — uses location's tax rates. Tax by Client — uses customer's account type tax rates. Tax by Item — uses item-specific tax rates from the grid below.
Tax Rates Grid	Item-specific tax rate assignments	Only editable when Tax Mode = Tax by Item. Add or remove individual tax rates.

Stock Tab — Stock Availability Sub-Tab

Field	Description	Notes
Stock by Location Grid	Current stock level per business location	Columns: Location Name, Available Quantity. Read-only.

Stock Tab — Zone Stock Sub-Tab

Field	Description	Notes
Zone Stock Grid	Stock broken down by storage zone	Columns: Location, Storage Zone (path), Quantity, Reserved, Available. Read-only.

History Tab

Field	Description	Notes
Stock Transactions Grid	All stock movements for this item	Columns: Date, Type, Quantity, Price, Location, Notes, User. Paginated (40 per page).

Sales History Tab

Field	Description	Notes
Sales History Grid	All invoice/sale line items for this item	Columns: Invoice #, Date, Customer, Quantity, Price, Total, Location. Paginated (40 per page).

Serials Tab

Field	Description	Notes
Serials Grid	List of all serial numbers for this item	Columns: Serial Number, Location, Status, Condition Notes, Warranty Start, Warranty End, Customer.
Add Serial	Add a single serial number	Opens the serial entry form.
Import Serials	Bulk import serial numbers from a file	Opens the serial import wizard.
Manage Statuses	Configure available serial statuses	Opens the serial status manager.
Status Filter	Filter the serials grid by status	Dropdown to show only Available, Sold, Damaged, etc.

Reorder Rules Tab

Field	Description	Notes
Reorder Rules Grid	Reorder configuration per location	Columns: Location, Zone, Reorder Point, Reorder Qty, Min Stock, Max Stock, Safety Stock, Lead Time, Preferred Vendor.
Add Rule	Create a new reorder rule	Specifies the location and threshold values.
Delete Rule	Remove a reorder rule	Removes the selected rule from the grid.
Save Rules	Persist all reorder rule changes	Must be clicked to save reorder rule modifications.

Please note: This article is intended as a general guide. AccuArk© is continuously improved through regular software updates, so some screens, labels, or features described here may appear slightly different in your version. If something doesn't match or you need further assistance, please don't hesitate to contact our support team.