Viewing Item Stock Levels by Location and Zone
The Stock tab on the Inventory Item form provides a real-time view of how much stock you have for the current item, broken down by location and by storage zone. This tab has two sub-tabs: Stock Availability and Zone Stock.
Stock Availability Sub-Tab
The Stock Availability sub-tab shows a summary of stock quantities at each location where this item exists.
What the Grid Shows
| Column | Description |
|---|---|
| Location | The name of the business location (store, warehouse, etc.) |
| Available Quantity | The current stock level for this item at that location |
This view gives you a quick overview of where your stock is distributed. If an item shows zero at a location, it means no stock has been received there or all stock has been sold or moved out.
How Stock Gets to a Location
Stock at a location increases or decreases through these transactions:
| Transaction Type | Effect |
|---|---|
| Purchase Order receiving | Adds stock when goods arrive from a vendor |
| Sales / POS transactions | Reduces stock when items are sold |
| Stock adjustments | Increases or decreases stock to correct counts |
| Stock moves | Transfers stock from one location to another |
| Assembly builds | Consumes component stock, adds finished assembly stock |
| Assembly disassembly | Consumes assembly stock, returns component stock |
| Refunds | Adds stock back when a sale is refunded |
Refreshing Stock Data
Stock data loads when you first click the Stock tab. To refresh the data after changes have been made elsewhere (e.g., another user processed a sale), switch to a different tab and then switch back, or right-click the grid and select Refresh Stock Locations.
Zone Stock Sub-Tab
The Zone Stock sub-tab provides a more granular view, showing stock broken down by individual storage zones within each location.
What the Grid Shows
| Column | Description |
|---|---|
| Location | The business location name |
| Storage Zone | The zone path within the location (e.g., "Warehouse > Aisle 3 > Shelf B") |
| Quantity | The total quantity of this item in the zone |
| Reserved | The quantity reserved by open invoices or pending orders |
| Available | The quantity available for new sales (Quantity minus Reserved) |
Understanding Reserved vs. Available
When an item is added to an open invoice or sales order, AccuArk can reserve stock to prevent overselling:
- Quantity is the total physical stock in the zone
- Reserved is the amount held for pending transactions that have not yet been completed
- Available is what can still be sold or moved: Available = Quantity - Reserved
For example:
- Zone "Warehouse > Aisle 1" has Quantity = 50, Reserved = 8, Available = 42
- This means 8 units are on open invoices waiting to be fulfilled, and 42 units are free for new orders
When Zone Stock Is Empty
If the Zone Stock tab shows no data, it could mean:
| Situation | Explanation |
|---|---|
| Zones not configured | Storage zones have not been set up for the item's locations. Set up zones in Machine Configuration or the Storage Zone manager. |
| Stock not zone-assigned | Stock exists at the location level but has not been assigned to specific zones. Use stock moves or receiving routing rules to assign stock to zones. |
| Item has no stock | The item has zero stock across all locations. |
Service Items and Kits
- Service items do not track stock. The Stock tab is hidden or shows no data for service-type items.
- Kit items (virtual bundles) do not have their own stock. The Stock tab for a kit shows zero because kits assemble at the point of sale from their component items' stock.
- Assembly items do track their own stock. The Stock tab shows the built assembly quantities per location and zone.
Tips
- Use the Stock Availability sub-tab for a quick location-level overview
- Use the Zone Stock sub-tab when you need to know exactly where items are stored within a location (e.g., which aisle, shelf, or bin)
- The Stock tab is read-only — to make changes, use Stock Adjustments, Stock Moves, or process Purchase Order receiving
- If you notice discrepancies between expected and actual stock, consider running a Cycle Count (physical inventory) to correct the numbers