Financial Statement Reports
AccuArk provides six financial statement reports that give you a complete picture of your business's financial health. These reports are accessible from Reports > Financial Statements in the main menu bar. All six reports require the RPT_VIEW_FINANCIAL permission.
Financial Dashboard
Access: Reports > Financial Statements > Financial Dashboard
The Financial Dashboard is your at-a-glance command center for the financial state of your business. It displays six panels on a single screen, each summarizing a critical area of your finances.
Dashboard Panels
- Cash Position — Shows your current cash and cash-equivalent balances across all bank and register accounts. This tells you how much liquid cash your business has available right now.
- AP Summary — Displays your total accounts payable broken down by aging bucket (Current, 1-30, 31-60, 61-90, 90+ days). At a glance you can see how much you owe vendors and whether any bills are overdue.
- AR Summary — Displays your total accounts receivable by aging bucket. This shows how much customers owe you and how quickly they are paying.
- P&L Summary — A condensed profit and loss view showing total Revenue, total Expenses, and Net Income for the current period.
- Recent Transactions — Lists the most recent accounting transactions posted to the general ledger, so you can confirm that activity is being recorded.
- Bill Alerts — Highlights upcoming bill due dates and any bills that are past due, helping you avoid late payments and penalties.
The Financial Dashboard does not require date range filters because it always reflects the current state. It refreshes automatically when opened and can be manually refreshed with F5.
Trial Balance
Access: Reports > Financial Statements > Trial Balance
The Trial Balance lists every account in your chart of accounts along with its current debit or credit balance. The fundamental rule of double-entry accounting requires that total debits equal total credits. If they do not balance to zero, there is a data integrity issue that must be resolved.
Columns
| Column | Description |
|---|---|
| Account Number | The numeric identifier for each GL account |
| Account Name | The descriptive name of the account |
| Class | Asset, Liability, Equity, Revenue, or Expense |
| Debit Balance | The debit balance if the account has a net debit position |
| Credit Balance | The credit balance if the account has a net credit position |
The totals row at the bottom shows Total Debits and Total Credits, which must be equal. If you see a difference, use the Repair Balances tool in the Accounting module to investigate.
Filters
- Date Range — Set the as-of date to see balances at a specific point in time
- Location — Filter to a specific location or view the consolidated trial balance
Profit and Loss (Income Statement)
Access: Reports > Financial Statements > Profit and Loss
The Profit and Loss report (also called the Income Statement) shows your revenue and expenses over a date range, resulting in your net income or net loss for the period.
Report Structure
| Section | What It Shows |
|---|---|
| Revenue | All income accounts — sales, service revenue, other income |
| Cost of Goods Sold (COGS) | Direct costs associated with the goods you sold |
| Gross Profit | Revenue minus COGS — your margin before operating costs |
| Operating Expenses | Rent, payroll, utilities, supplies, and other operating costs, grouped by expense category |
| Net Income | Gross Profit minus Operating Expenses — your bottom line |
Filters
- Date Range — Select the start and end date for the reporting period (e.g., this month, this quarter, this year)
- Location — Filter to a single location or view consolidated results
When to Use It
Run the P&L monthly to track whether your business is profitable. Compare month-over-month or year-over-year by running the report for different date ranges. If gross profit is declining, investigate your COGS accounts. If net income is shrinking while gross profit holds steady, review your operating expense categories.
Balance Sheet
Access: Reports > Financial Statements > Balance Sheet
The Balance Sheet is a point-in-time snapshot of what your business owns (assets), what it owes (liabilities), and the owner's residual interest (equity). The fundamental equation is: Assets = Liabilities + Equity.
Report Structure
| Section | What It Shows |
|---|---|
| Current Assets | Cash, accounts receivable, inventory, prepaid expenses — assets expected to convert to cash within one year |
| Fixed Assets | Property, equipment, vehicles — long-term assets with depreciation |
| Total Assets | Sum of all asset accounts |
| Current Liabilities | Accounts payable, sales tax payable, short-term loans — obligations due within one year |
| Long-term Liabilities | Loans, mortgages, and other obligations due beyond one year |
| Total Liabilities | Sum of all liability accounts |
| Equity | Owner's equity, retained earnings, current year earnings |
| Total Liabilities + Equity | Must equal Total Assets |
Filters
- Date Range — The as-of date for the snapshot (the end date is the snapshot date)
- Location — Filter by location or view consolidated
When to Use It
Review the Balance Sheet monthly alongside the P&L. Lenders and investors commonly request a Balance Sheet. Check that Total Assets equals Total Liabilities plus Equity. If the equation does not balance, run the Trial Balance to identify the discrepancy.
Cash Flow Statement
Access: Reports > Financial Statements > Cash Flow Statement
The Cash Flow Statement shows how cash moved in and out of your business during a period, organized into three categories. This report answers the question: where did your cash come from and where did it go?
Report Structure
| Section | What It Shows |
|---|---|
| Operating Activities | Cash from day-to-day business operations — receipts from customers, payments to vendors, payroll, rent, and other operating items |
| Investing Activities | Cash spent on or received from long-term assets — equipment purchases, asset sales |
| Financing Activities | Cash from borrowing, loan repayments, and owner contributions or withdrawals |
| Net Change in Cash | Total of all three sections — the overall increase or decrease in your cash position for the period |
Filters
- Date Range — The start and end date for the cash flow period
- Location — Filter by location or view consolidated
When to Use It
A business can be profitable on the P&L but still run out of cash if receivables are collected slowly or if large capital expenditures drain the bank account. The Cash Flow Statement reveals these timing differences. If Net Change in Cash is consistently negative while the P&L shows a profit, investigate AR collection speed and capital spending.
P&L by Location
Access: Reports > Financial Statements > P&L by Location
The P&L by Location report displays a side-by-side profit and loss comparison across all of your business locations in a single grid. Each location gets its own set of columns for Revenue, COGS, Gross Profit, Operating Expenses, and Net Income.
This report does not have a location filter because its purpose is to show every location together for comparison. It does have a Date Range filter to set the reporting period.
When to Use It
Use this report to identify which locations are performing well and which are underperforming. If one location has significantly higher COGS as a percentage of revenue, it may indicate waste, theft, or pricing issues at that location. If operating expenses vary widely between locations of similar size, investigate the cost drivers.
How These Reports Relate to Each Other
The six financial statement reports are interconnected:
- The Trial Balance is the foundation — it lists every account balance and confirms that debits equal credits. If the Trial Balance is correct, the other reports will be accurate.
- The Profit and Loss pulls from Revenue and Expense accounts in the Trial Balance to show your income or loss for a period.
- The Balance Sheet pulls from Asset, Liability, and Equity accounts in the Trial Balance. The current-year net income from the P&L flows into Retained Earnings on the Balance Sheet.
- The Cash Flow Statement reconciles the starting and ending cash balances (from the Balance Sheet) by categorizing all the cash movements that occurred during the period.
- The P&L by Location is a multi-location version of the Profit and Loss, segmented by location.
- The Financial Dashboard summarizes key figures from all of the above into a single quick-reference view.
Related Articles
- General Ledger & Tax Reports — GL detail, journal entries, journal entry audit, and tax reports
- Getting Started with Reports & Analytics — How to navigate, filter, export, and print reports
- Accounts Receivable Reports — AR aging, open invoices, and customer statements
- Bills & AP Reports — AP aging, bill details, and vendor statements