Salary & Payroll Reports
The Salary Report provides a comprehensive view of employee compensation across all pay periods. Use this report to review payroll costs, verify net pay calculations, and track payment statuses. The report is accessible from Reports > Employees and requires the RPT_VIEW_EMPLOYEES permission.
Accessing the Salary Report
- Click Reports in the main menu bar
- Hover over Employees
- Click Salary Report
The report opens within the main application window with filter controls at the top and the salary data grid below.
Report Columns
The Salary Report displays the following columns for each salary record:
| Column | Description |
|---|---|
| Employee | The employee's full name |
| Period | The pay period covered by this record (e.g., 02/01/2026 - 02/15/2026) |
| Salary Type | Whether the employee is Hourly or Salaried |
| Regular Hours | The number of regular hours worked during the period (Hourly employees) |
| Overtime Hours | The number of overtime hours worked during the period |
| Gross Pay | The total earnings before any deductions — base pay plus overtime |
| Benefits Total | The total employer-provided benefits for the period (health insurance, retirement contributions, etc.) |
| Deductions Total | The total amount deducted from the employee's pay (taxes, insurance premiums, garnishments, etc.) |
| Net Pay | The amount the employee actually receives — Gross Pay minus Deductions |
| Status | The current status of the salary record: Paid, Pending, or Due |
Filters
The Salary Report provides three filter controls:
- Location — Filter to show only employees at a specific location, or select All Locations to view the full roster
- Date Range — Set the start and end date to control which pay periods appear in the report. Only salary records whose pay period falls within this range will be included.
- Employee — Filter to a specific employee to see only their salary records. Leave blank or set to All to see every employee.
After adjusting filters, the report refreshes automatically. You can also press F5 to manually refresh.
Understanding Salary Record Statuses
Each salary record has one of three statuses:
Paid
The salary record has been fully processed and the employee has been paid. Paid records are final and cannot be modified. If a correction is needed, a new adjustment record must be created.
Pending
The salary record has been created but has not yet been processed for payment. Pending records can still be edited — you can adjust hours, add line items for benefits or deductions, or correct errors before the record is finalized.
Due
The salary record's pay period has passed but payment has not been processed. Due records indicate that an employee is owed compensation that has not been disbursed. If you see Due records, process them promptly to avoid payroll delays.
How Gross-to-Net Pay Works
The Salary Report reflects the full gross-to-net calculation pipeline:
- Base Pay Calculation
- Hourly employees: Regular Hours multiplied by the hourly rate
- Salaried employees: The fixed salary amount divided by the number of pay periods in the year
- Overtime Calculation
- Overtime Hours multiplied by the overtime rate (typically 1.5 times the regular hourly rate)
- Added to base pay to produce Gross Pay
- Benefits (Employer Cost)
- Benefits Total represents what the employer pays on behalf of the employee
- These are tracked for reporting purposes but do not reduce the employee's Net Pay
- Examples: employer portion of health insurance, employer retirement matching, employer payroll taxes
- Deductions (Employee Cost)
- Deductions Total represents amounts withheld from the employee's pay
- These reduce Gross Pay to arrive at Net Pay
- Examples: federal and state income tax withholding, employee portion of health insurance premiums, retirement contributions, wage garnishments
- Net Pay
- Net Pay = Gross Pay minus Deductions Total
- This is the amount deposited into the employee's bank account or printed on their paycheck
Line Items: Benefits and Deductions
Each salary record contains individual line items that make up the Benefits Total and Deductions Total. These line items are configured per employee and are automatically applied to each pay period's salary record.
Common benefit line items include:
- Employer health insurance contribution
- Employer dental / vision insurance contribution
- Employer retirement plan matching (e.g., 401k match)
- Employer payroll taxes (FICA employer portion, FUTA, SUTA)
Common deduction line items include:
- Federal income tax withholding
- State income tax withholding
- Local income tax withholding
- Employee health insurance premium
- Employee retirement contribution
- Wage garnishments
To view the individual line items for a specific salary record, open the employee's salary record from the Employees module.
Exporting and Printing
Like all AccuArk reports, the Salary Report supports:
- CSV Export (Ctrl+E) — Export the data to a spreadsheet for further analysis or payroll processing
- PDF Export — Generate a formatted document for record-keeping or sharing with your accountant
- Print Preview and Print (Ctrl+P) — Print the report directly
Tips
- Run before each pay cycle — Review Pending records before processing payroll to catch errors early
- Check Due records weekly — Due records mean employees have not been paid for completed periods
- Export for your accountant — Use CSV export to send payroll summaries to your external accountant or payroll service
- Compare periods — Run the report for consecutive date ranges to identify trends in overtime, benefits costs, or headcount changes
- Filter by employee — When an employee has a pay question, filter to their name to see their complete salary history
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- Getting Started with Reports & Analytics — How to navigate, filter, export, and print reports